How to Entertain Your Wedding Guests During the Afternoon: From Ceremony to Reception

So, the ceremony's over. The vows are exchanged, the rings are on, and your guests are brimming with excitement.

But what happens in the space between saying “I do” and the first toast?

For couples, this window of opportunity is the perfect chance to keep everyone entertained, comfortable, and create more lasting memories.

We’ve played a part in countless weddings across the South West, and one thing is clear: the “gap” between the ceremony and reception doesn’t have to feel empty. With a little planning and the right entertainment, it can be one of the highlights of the day.

Live Music That Sets the Tone

Too many couples underestimate the impact of music during this transitional period. Live acoustic sets, piano covers, or a wandering saxophone performance can create a relaxed, sophisticated atmosphere while guests sip drinks and enjoy canapés.

At FPM Music Management, every wedding band includes the option of an acoustic set during the afternoon - a way to add live music without overpowering conversation. The right soundtrack encourages mingling, sparks connection, and sets a joyful, celebratory tone.

For something a little different, groups like The Cove Club and The Sound Assembly offer an Ibiza-style sax set, roaming among your guests while blending smooth beats with live sax melodies - the perfect backdrop for a laid-back, sun-soaked afternoon.

Fun Outdoor Activities

If your venue has a garden, terrace, or lawn, this is the time to get your guests moving. Lawn games like croquet, giant Jenga, or bocce are a hit for both adults and children. Even simple activities give your photographer extra candid moments to capture.

🎓 Pro tip: Venues like Trevenna Farm (Liskeard, Cornwall) and Tawstock Court (North Devon) are ideal for these types of interactive games. Their experienced coordinators know how to manage guest flow safely while keeping everyone entertained.

For families, consider a small play corner, simple crafts, or a seating area for the little ones - keeping children happy lets parents relax and enjoy the drinks reception.

Refreshments and Interactive Stations

A little something to nibble on or sip will make your guests feel cared for. Think grazing boards, chilled prosecco, or seasonal refreshments like Pimm’s or fresh elderflower cordial. Small touches like this help keep the mood light and everyone ready for the next part of the celebration.

Interactive stations take this a step further. Personalised cocktail bars, hot chocolate stations in winter, or bespoke canapés that guests can decorate themselves aren’t just fun - they give your wedding a personal touch, making your celebration feel curated and thoughtful.

Even simple additions, like a roaming caricaturist or magician, can add a burst of energy without disrupting the atmosphere. From our experience, guest-led moments like these leave a lasting impression and are highly shareable on social media.

🎓 Pro tip: Tying stations or activities to your story - like a cocktail named after your first date or lawn games with personalised names - adds an extra layer of personality and charm.

Photo and Memory Corners

Another way to engage everyone is with a themed photo booth or Polaroid station. People love leaving a personal mark, and it helps the afternoon unfold naturally while you sneak off for portraits. Venues with stunning backdrops allow your guests to take scenic snaps that double up as instant keepsakes.

And while you're at it, have an interactive guestbook nearby. Guests can tuck their photos inside and add a quick note, drawing, or message. According to wedding planners and photographers we've worked with, guestbook stations not only entertain but encourage quieter guests to get involved, spark conversation, and contribute creative touches that capture the spirit of your day.

Keep Everyone Informed

Even with entertainment planned, clear communication is key. Use your wedding website or printed itinerary to let guests know what’s happening between the ceremony and reception. Highlight any activities, music, photo opportunities, or refreshments so nobody feels lost.

For larger outdoor spaces, having ushers or venue staff in place can make a huge difference. Experienced professionals help direct guests between activities, oversee stations and games, and ensure everyone knows where they need to be. This keeps the day running smoothly and maintains a lively, engaging atmosphere throughout the transition.

Time cues are also important. Share your planned schedule with photographers, venue staff, and musicians so everyone can work in sync. This avoids awkward pauses, ensures the live music starts on time, and helps the whole day feel polished and well-organised - something we’ve seen make a real difference at weddings across the West Country.

Typical drinks receptions last 60-90 minutes, giving you enough time for music, games, and photos without feeling rushed.

🎓 Pro tip: A gentle chime or bell can signal when something is about to happen - like a toast, moving from drinks to canapés, or a group photo - giving guests a subtle heads-up.

Weather Considerations

Outdoor games, wandering musicians, and alfresco drinks receptions are fantastic, but the weather is famously unpredictable. Always have a backup plan in case of rain. Venues often have covered terraces, marquees, or intimate indoor spaces that are perfect for acoustic sets or smaller interactive stations.

At FPM, we advise couples to speak to their venue regarding indoor options for both music and activities. This ensures guests remain comfortable, the mood stays elevated, and your entertainment flows seamlessly - rain or shine.

🎓 Pro tip: It’s always wise to have a wet-weather plan, but if the skies open up, don’t stress - rain can create a romantic, cosy atmosphere (and breathtaking photos). For more tips on making the most of rainy wedding days in the South West, check out our wet-weather guide here.

Accessibility and Comfort

A little planning goes a long way in making sure every guest feels included. For games, activity stations, or roaming musicians, consider the mobility of elderly guests or children. Keep pathways clear, offer seating near entertainment spots, and ensure indoor alternatives for those who may need them.

By factoring in accessibility, you not only enhance guest experience but demonstrate thoughtful, professional planning - something that'll elevate your wedding and leave a lasting impression.

Let Us Handle the Music

Of course, no transition is complete without live music. FPM's bands and musicians are experienced in providing background melodies that match the moment - whether it’s mellow acoustic sets during drinks or a complimentary DJ set to keep the vibe lively. We work across Devon, Cornwall, Somerset, and Dorset, tailoring performances to each venue’s space and ambience.

From setting a relaxed tone with live-lounge-style tunes to giving the dance floor an early tease, our bands ensure your guests are entertained from the moment they arrive.

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Turning Transitions into Highlights

With the right planning, the time between your ceremony and reception can become one of the most enjoyable parts of your day, keeping guests entertained, engaged, and excited for what’s next.

FPM Music Management has helped couples throughout the South West make every moment count - from small, intimate weddings to grand celebrations. If you want your guests to be delighted, immersed, and smiling before the first dance, get in touch. We’ll help make your wedding seamless and stylish, curating moments you’ll treasure forever.