How to Plan a Wedding on a Budget

Dreaming of a big, beautiful celebration without breaking the bank? You’re not alone!

Weddings are one of life’s most exciting milestones, but they can also come with a hefty price tag. From the venue and catering to entertainment and those all-important finishing touches, costs can quickly spiral out of control.

But here’s the good news: with a little creativity, smart planning, and some clever cost-cutting tricks, you can absolutely have the wedding of your dreams, without overspending!

Here’s your ultimate guide to celebrating in style - minus the financial stress.

1. Set a Realistic Budget (and Stick to It)

First things first, figure out exactly how much you can afford to spend. Sit down with your partner and agree on a figure that feels manageable. Once you have that number, break it down into key categories - venue, catering, dress, entertainment, décor, etc. - and allocate funds accordingly.

Always include a "miscellaneous" section for unexpected costs. They will pop up, and it’s best to be prepared!

Top Tip: Use free budget-tracking tools and apps like Bridebook or Hitched, or create a simple spreadsheet to monitor your spending.

2. Prioritise What Matters Most

Before booking anything, figure out what’s important to you both. Is it the dream venue? A killer live band? Or an incredible photographer?

Spend where it matters most, and pare back on things that matter less.

When it comes to entertainment, a live band can truly take the party up a notch - check out this blog post for tips on how to choose the right act.

3. Pick the Right Venue

The venue is usually one of your biggest expenses, but it’s also an area where you can save if you think outside the box.

• Look for venues that offer packages - including food, drinks and décor.

• Consider non-traditional spaces like gardens, village halls, pubs, or even a family member’s home.

• Opt for an off-peak date (think winter months or weekdays) when venues often charge lower rates.

And remember, a blank canvas means you can get creative with DIY décor!

Top Tip: If you want to cut costs even more, consider a registry office wedding and then host a party or reception later. This is a much more affordable option, giving you more room in your budget for things like florals and photography.

4. Save on Wedding Entertainment Without Sacrificing Quality

Entertainment keeps the party alive, so it’s worth getting it right - but that doesn’t mean you have to blow your budget.

Here in the South West, we offer a lineup of exceptional bands and musicians to suit every style and taste. Plus, many of our acts include a free DJ service as part of their package, meaning you get a full night of entertainment for one fee!

Booking through a trusted agency means no hidden costs or nasty surprises. You’ll also have access to vetted talent, clear terms and conditions, and backup performers in case of illness - ensuring complete peace of mind.

5. Hire Locally

Hiring local suppliers is a great way to save money. Many caterers, photographers, florists, and other vendors will charge extra for travel, especially if they’re based far away.

Opting for local suppliers not only reduces travel costs but also supports your community and eases those on-the-day worries. See our post for more information on why you should hire local.

6. DIY Where You Can

If you’ve got the time (and patience!), DIY can save you hundreds - if not thousands of pounds. Some ideas include:

• Creating your own wedding invitations

• Designing simple flower arrangements or table centrepieces

• Making favours or signage yourself

• Crafting custom place cards or menus

• Baking your own dessert bar

• Sourcing and styling your own ceremony arch

Get friends and family involved, too. Most people are happy to lend a hand, and it adds a personal touch to your big day.

7. Be Honest About Your Budget

Whether you’re speaking to videographers, caterers, or entertainers, be upfront about how much you’re willing to spend. Many suppliers will tailor their package to suit your needs or suggest ways to reduce costs.

Always get multiple quotes, and don’t be afraid to negotiate! Being polite but firm can often get you a better deal.

Top Tip: Some suppliers offer flexible payment plans to help you spread the cost, making it easier to manage your finances.

8. Budget-Friendly Saving Tips and Tricks

Small savings can add up quickly! Here are a few clever ways to cut costs without cutting corners:

• Repurpose Your Flowers: Reuse ceremony arrangements as part of your reception décor. No need to double up.

• Simplify Catering: A buffet, BBQ, or food truck can keep spending in check - and be more fun than a formal sit-down meal.

• Cake Hack: Order a small "showpiece" cake and supplement it with a simple sheet cake for cutting and serving.

• Dress Smart: Check out sample sales, second-hand options, or rental services for your wedding attire.

• Trim the Guest List: Fewer people means less spent on food, drink, and the venue.

• Buy Pre-Loved: Look into renting or buying second-hand décor through wedding resale sites or marketplaces like Facebook, eBay and Vinted.

• Save on Accommodation: Block-book rooms or choose a venue with on-site stays. You’ll often get a group discount - better for the budget and easier for guests.

For more inspiration and expert tips on how to plan your special day, head over to our blog.

9. Keep the Focus on the Fun

Your guests aren’t going to remember the fancy table linens or whether your napkins matched your chair sashes.

What they will remember is the atmosphere, the love in the room, and how much fun they had dancing the night away.

Focus your energy - and budget - on the elements that create an amazing experience for you and your guests. Think great food, great people, and great music.

Plan Your Dream Wedding with FPM Music Management

A beautiful wedding doesn’t have to cost the earth. By setting clear priorities, making smart decisions, and choosing trusted suppliers, you can create a magical day without maxing out your bank account.

If you’re marrying in the South West and want the music taken care of, explore our range of talented wedding bands, then get in touch to find out how we can help bring your celebration to life - whatever your budget.