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  • Writer's pictureFPM Music Management

Wedding Band Etiquette: A Guide for Couples

It’s no secret, choosing the right wedding band to provide the soundtrack for your special day is one of the most crucial elements when it comes to planning a wedding. But beyond selecting the perfect band, understanding wedding band etiquette is key to ensuring a seamless and enjoyable experience for everyone involved. Here’s a generalised guide to help you navigate the dos and don’ts when working with a wedding band, agency or management company.

The Atlantic wedding band

Communication is Key

Open and clear communication with your wedding band is essential from the moment you book them until the last note is played. Discuss your expectations, preferred music genres, and any specific songs you want to be included or avoided. Providing a detailed timeline of the day’s events can help the band plan their sets and breaks effectively.

Provide a Clear Timeline

Share a detailed schedule with your wedding band well in advance. Include key moments such as the first dance, cake cutting, and any special announcements. This allows the band to prepare and ensures that the right music is played at the right time. A well-coordinated timeline helps keep the day flowing smoothly and avoids any awkward pauses or rushed transitions.

Respect the Band’s Expertise

While it’s great to have a vision for your wedding music, remember that your band members are professionals with experience in reading the crowd and keeping the energy up. Trust their expertise when it comes to song selection and set lists. They know how to create the perfect atmosphere and keep guests dancing.

Split the Performance

Just like any other job, musicians need breaks to rest and recharge. Typically, wedding bands will take a short break between their sets. Discuss the set timings in advance and consider arranging for a playlist to run during these times to keep the ambiance alive. Providing refreshments for the band during their breaks is a thoughtful gesture that will be much appreciated.

Understand the Contract

Ensure you thoroughly understand the band’s contract before signing. Pay attention to details such as deposit requirements, payment schedules, additional fees, and cancellation policies. Knowing the terms and conditions helps prevent any misunderstandings or last-minute surprises.

Accommodate the Band’s Needs

Make sure the band has everything they need to perform at their best. This includes adequate space for setup, access to electrical outlets and a flat, hard surface to perform on. If your venue has specific requirements or restrictions (such as sound limits or curfews), communicate these to the wedding band beforehand.

Plan for Load-In and Load-Out

Consider the logistics for the band’s arrival and departure. Provide information on parking, load-in areas, and any potential obstacles they might encounter. Allow sufficient time for the band to set up and conduct a sound check before your first dance - typically, 45 minutes to an hour. Similarly, plan for load-out after the event to ensure a smooth and stress-free process.

Consider the Volume

Discuss volume levels with your band, especially if your venue has restrictions or if you have elderly guests who might be sensitive to loud music. Most bands can adjust their sound equipment to suit the venue’s acoustics and your preferences. A balanced sound level ensures everyone can enjoy the music without discomfort. Live wedding bands typically play at an average volume of 96-100dB. If your venue has a sound limiter set to 94dB or lower, you might want to consider hiring a DJ instead.

Leave Them a Review

A little appreciation goes a long way. If you’re particularly pleased with their performance, consider leaving them a positive review or recommending them to your friends and family.

Prepare for the Unexpected

Despite meticulous planning, unexpected issues can arise. Whether it’s a technical glitch or a last-minute change in the schedule, flexibility is key. Work with your band to adapt to any unforeseen circumstances, and remember, their goal is to ensure that your wedding day is as perfect as possible.

Over the Threshold wedding band

Mastering Wedding Band Etiquette: Key Takeaways

Wedding band etiquette is all about preparation and clear communication. By understanding and addressing the band’s needs, respecting their professional expertise, and maintaining open lines of communication, you can ensure a memorable experience for everyone involved. At FPM Music Management, we’re here to help you every step of the way, making your special day a seamless and joyous celebration filled with the music you love.

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