Wedding Band Etiquette: A Guide for Couples

It’s no secret that choosing the right band to provide the soundtrack for your special day is one of the most crucial elements when it comes to planning a wedding. But beyond selecting the perfect live act, understanding wedding band etiquette is key to ensuring a seamless and enjoyable experience for everyone involved. Here’s a generalised guide to help you navigate the dos and don’ts when working with a band, agency or management company.

Communication is Key

Open and clear communication with your wedding band is essential from the moment you book them until the last note is played. Discuss your expectations, preferred music genres, and any specific songs you want to be included or avoided.

Provide a Clear Timeline

Share a detailed schedule well in advance. Include key moments such as the first dance, cake cutting, and any special announcements. This allows the band to prepare and ensures that the right music is played at the right time. A well-coordinated timeline helps the day flow smoothly and avoids any awkward pauses or rushed transitions.

Respect the Band’s Expertise

While it’s great to have a vision for your wedding music, remember your band members are the professionals, with experience in reading the crowd and keeping the energy up. Trust their expertise when it comes to song selection and setlists. They know how to create a lively atmosphere and keep guests dancing.

Split the Performance

Just like any other job, musicians need breaks to rest and recharge. Typically, wedding bands will take a short break between their sets. Discuss the set timings in advance and arrange for a playlist to run during this period to maintain the ambience. Providing refreshments for the musicians while they’re off stage is a thoughtful gesture that will be much appreciated.

Understand the Contract

Ensure you thoroughly understand the band’s contract before signing. Pay attention to details such as deposit requirements, payment schedules, additional fees, and cancellation policies. Knowing the terms and conditions helps prevent any misunderstandings or last-minute surprises.

Accommodate the Band’s Needs

Make sure they have everything they need to perform at their best. This includes adequate space for setup, access to electrical outlets, and a flat, hard surface on which to perform. If your venue has specific requirements or restrictions (such as sound limits or curfews), communicate these early on.

Plan for Load-In and Load-Out

Consider the logistics for when the musicians arrive and depart. Provide information on parking, load-in areas, and any potential obstacles they might encounter. Allow sufficient time for them to set up and conduct a sound check before your first dance - around 45 minutes to an hour. Similarly, plan for load-out after the event to ensure a smooth and stress-free process.

Consider the Volume

Discuss volume levels with the band, especially if your venue has restrictions or if you have elderly guests who might be sensitive to loud music. Performers can adjust their sound equipment to suit the venue’s acoustics and your preferences. A balanced sound level ensures everyone can enjoy the music without discomfort. Live bands typically play at an average volume of 96-100 dB. If your venue has a sound limiter set to 94 dB or lower, you might want to consider hiring a DJ instead.

Leave Them a Review

A little appreciation goes a long way. If you’re particularly pleased with their performance, consider leaving them a positive review or recommending them to your friends and family.

Prepare for the Unexpected

Despite meticulous planning, unexpected issues can arise. Whether it’s a technical glitch or a last-minute change in the schedule, flexibility is key. Work with your band to adapt to any unforeseen circumstances, and remember, their goal is to ensure your wedding day is as perfect as possible.

Key Takeaways

Mastering wedding band etiquette is all about preparation and clear communication. By understanding and addressing their needs, respecting their professional expertise, and maintaining open lines of communication, you can ensure a memorable experience for everyone involved.

Get in Touch

Saying ‘I do’ in the West Country? At FPM Music Management, we’re here to help you every step of the way - making your special day a seamless and joyous celebration filled with the music you love.

Explore our handpicked selection of accomplished musical acts; then get in touch to find out what we can do for you.